I am extremely happy at the moment, I just received the second acceptance email, acknowledging my acceptance to Kansai Gaidai from the university itself. For the benefit of the reader I will post the full email so you will know what to expect when you receive your acceptance to study abroad. I will be asterisking ( **** ) parts of the email that are specific to myself or are not publically on Kansai Gaidai’s website. So without further ado here it is:

CORBIN, Andrew M
Admission Number: *****
State University of New York at Albany

Dear Andrew:

We are happy to inform you that you have been admitted to the Asian Studies Program at Kansai Gaidai for the fall semester of 2007. All the faculty and staff members of the Asian Studies Program join me in extending a warm welcome to you.

The following information outlines the procedures you must follow in order to complete your admission and entry arrangements. Please read carefully all the information provided in this e-mail.

Admission and Visa Procedures:

As soon as you receive this acceptance notification, please send us a short e-mail confirming your receipt of this message to the following account, so that we can create a listserv for students who will participate in our program for the fall semester of 2007: ******@kansaigaidai.ac.jp. Since we will use this listserv for our future communications, it is imperative that you send us this message. When you send us the e-mail, be sure to write “Admission Acknowledgement” and your Admission Number in the subject section of your e-mail.

This e-mail acceptance notification is being sent to the e-mail address that was written on your application document. When you confirm receipt of this e-mail to us, please send the message from the e-mail account that you would like to receive our future communications at, if different. We will send all the future correspondence to that e-mail account unless otherwise requested.

The procedures to be completed are as follows:

1. If you have not sent us a copy of your passport, please send us the following information via fax or e-mail attachment to ******@kansaigaidai.ac.jp:

Copies of the pages for your name, photo, passport number, date of issue, visa(s) granted for any previous trips to Japan.

2. You are exempted from the payment of the $50 Admission Fee and the $200 Enrollment Confirmation Deposit as per the agreement between our two institutions.

3. Since your participation is arranged under our official affiliation program between Kansai Gaidai and your institution, we will shortly apply to the Ministry of Justice for your Certificate of Eligibility (a visa-supporting document). If, for any reason, you must withdraw from our program, please let us know as soon as possible since we are
required to immediately inform the Ministry of any cancellation.

4. As soon as your Certificate of Eligibility is issued, we will forward it to the address indicated on the Address Form via DHL. Be sure to return the completed Address Form (form is attached) indicating the most reliable address to receive the certificate. If you want to have your certificate sent to the program coordinator at your institution, please
indicate so on your Address Form.

5. When you receive your Certificate of Eligibility from us, please take it and your passport to your local Japanese Consulate/Embassy and obtain a student visa. With the Certificate of Eligibility and your passport, you should encounter no difficulty in obtaining a student visa.

As for the academic calendar and the course offering for the 2007 fall semester, please refer to:


Please be advised that the course offering for the coming fall semester is subject to change without prior notice.

For further information regarding arrival, immigration and our orientation program, please refer to:


We look forward to welcoming you to our campus in August!

Hajime Yamamoto, Dean
Center for International Education
Kansai Gaidai University
16-1 Nakamiyahigashinocho
Hirakata City, Osaka 573-1001

So there it is, I’m sure that the email provided you with a lot of answers to your questions as far as procedure after your acceptance. I will still go over alot of the information topic by topic in the coming months before my departure for Osaka, Japan. Here are a couple of topics that I will cover to wet your palate:

  • Organizing your study abroad with your home campus
  • Doing some preliminary research on the city you are travelling to
  • Getting your Visa
  • Obtaining your flight

So I hope you look forward to reading what I have to write as much as I will enjoy writing it, until then!